This is an exciting opportunity to work for one of the top law firms in the U.S.! Davis Wright Tremaine LLP is looking for a Managing Clerk to join our team in our New York City office.
The Managing Clerk is responsible for the daily activities of a full-service Docket and Court Services department. This will include filing, serving, and retrieval of court documents, either physically or electronically, and the processing of incoming court documents (both paper and electronic), docketing relevant dates, and running reports. The Managing Clerk also assists, guides, and supports daily operations of the firm’s Managing Clerk’s office and provides a comprehensive range of research and support to attorneys and staff in the New York office.
At Davis Wright Tremaine, you will find challenging assignments, opportunities for professional growth and community involvement, and a culture of inclusion. DWT fosters inclusiveness and authenticity. Regardless of position, everyone here has a voice and the support is unparalleled.
On a typical day you will:
- Provide docket and court services support to attorneys, including research, writing, retrieval, submission and/or filing of legal documents in City, State, and Federal courts or with government agencies
- Provide substantive procedural guidance and advise attorneys regarding litigation procedures in compliance with State and Federal rules.
- Completes all assigned docketing and calendaring work in a timely and accurate manner, and in accordance with firm policies and procedures
- Assists with procedural research assignments and other administrative projects
- Serves documents, attends calendar calls, and arranges for service and/or filing in other jurisdictions
- Monitors court dockets for the Firm’s active matters
- Monitors court dockets and/or filings for new litigation matters against firm clients
- Maintains docket/calendar for firm’s attorneys
- Screens and reviews incoming court documents and office correspondence to calculate and capture relevant dates into the Firm’s calendar database/docketing system
- Ensures that lawyers are notified of filing deadlines and court appearances
- Prepares calendar reports for distribution to the attorneys on a regular basis
- Performs electronic court filings for state and federal district and appellate courts
- Assists with the preparation of documents and/or filing of documents in the United States Supreme Court
- Reviews for form and procedural compliance, documents received, served, and filed by the Firm
- Coordinates or serves as project manager for special projects as needed
- Maintain quality control of a comprehensive case calendar, using information provided by attorneys and consulting applicable court rules to calculate deadlines for filing and service; work with docketing personnel to ensure that calendar systems contain accurate and current information
- Review documents to be filed for form and procedural compliance to identify and remedy potential defects based upon the particular court’s requirements
- Facilitate the processing of court filings to extract sensitive critical dates and, when necessary, modify calendar entries with explanatory text to supplement the automated rule-set information in the docketing software
- Screen and review incoming court documents and office correspondence to calculate and capture relevant deadlines for entry into the docketing database, and ensure proper filing of documents with each court and related response deadlines
- Keep abreast of developments, changes and updates to procedures and rules in the forums where the firm practices, and notify the attorneys of same, with an emphasis on continuing to develop and update a working knowledge of court rules and procedures in state and federal courts in New York and New Jersey
- Coordinate with vendors regarding document retrieval, transcript requests, filings and service as needed
- Research and provide guidance to attorneys and litigation support staff regarding litigation procedures applicable filing procedures (e.g., for commencement of actions, motions, orders to show cause, applications for TROs, judgments, etc.) for cases pending in New York State and Federal courts, as well as other courts nationwide as needed
- Perform complex database searches to locate and retrieve selected documents
- Assist, guide, train, and support Managing Clerk’s office staff
- Accurately and completely record billable time spent and tasks performed in accordance with firm policy and client-imposed billing protocols; enter and release time promptly in compliance with the firm’s announced deadlines
- Accurately and promptly submit records of hours worked in compliance with the firm’s established deadlines
- Accept and perform other duties and responsibilities as assigned
- Maintain regular and consistent attendance and punctuality. Adhere to schedule by being timely on breaks, lunches, and meetings
- Process time and expenses regarding travel and Court expenditures
Join us if you have:
- 2+ years of experience as a Managing Attorney, or equivalent experience dealing directly with the courts, is required; civil litigation and/or paralegal or experience is a plus
- Bachelor’s degree and JD from an accredited law school and member in good standing of the New York Bar Association required
- Prior experience in a law firm is highly preferred
- Excellent working knowledge of civil procedures, court procedures and rules of all Federal, State and Local courts
- Proficiency with New York State Courts eFiling (NYSCEF), Federal court (CM/ECF) and all state court electronic filing systems
- Proficiency with Pacer; PacerPro; Lexis/Nexis; Westlaw; CompuLaw, ProLaw, CourtAlert; CourtLink; MA3000; Microsoft Suite (Word; Excel; PowerPoint; Outlook); Adobe Acrobat
- Experience with complex commercial litigation
- Willingness to adapt and learn new technology, software applications and upgrades
- Excellent grammar, proofreading and superior organizational skills required
- Superior communication skills, both verbal and written, with clients, attorneys, and staff members and other business contacts are required
- Ability to communicate and handle stressful situations in a professional, calm, courteous manner
- Flexibility to work overtime is essential
- Strong organizational skills
- Strong analytical and problem-solving skills
- Highly developed skills in time and task management
- Highly developed attention to detail in striving for perfection in the firm’s work product and client service
- Strong interpersonal communication
- Ability to work harmoniously and effectively with others
- Post-collegiate level writing and oral communication skills
- Ability to work in a fast-paced environment and manage multiple projects with competing deadlines and priorities
- Advanced proficiency in the use of Microsoft Office business applications (Word, Excel, and Outlook) for the creation and editing of complex documents, spreadsheets, and email
- Proficiency in the use of computerized legal research and document retention databases for performance of fact and legal research and effective management of complex evidence and case files
Who We Are
Davis Wright Tremaine LLP is an AmLaw 100 law firm with eight offices nationwide. We are relentlessly committed to client service and look for candidates who share that commitment. At DWT, client service means having empathy for each client’s and each lawyer’s work and personal pressures, business objectives, and legal needs; anticipating their needs; and having the capabilities and commitment to deliver what matters most to them.
What’s in it For You?
DWT offers competitive compensation in addition to ample benefits including but not limited to:
- Choice of health and vision insurance plans
- 2 paid volunteer days for qualifying community service work
- Dental plan
- Fertility and adoption benefit
- Paid sabbatical after 13 years of service
- Tuition reimbursement
- Commuter benefits
- Retirement contribution
This job description intends to describe the general nature and level of work being performed by individuals assigned to this position. It is not intended to include all duties and responsibilities.
Diversity, equity, and inclusion (DEI) are part of the fabric of Davis Wright Tremaine-central to who we are and what we do. Our vision is to foster a culture where all talented individuals-including those from traditionally underrepresented populations-can have, and can see, a path to success. We are committed to fostering DEI because it makes our firm better, in every way. At DWT, every employee has the right to work in surroundings that are free from all forms of unlawful discrimination. It is our policy to hire, promote, transfer, terminate, and make all employment-related decisions without regard to an employee’s sex (including pregnancy, childbirth, breastfeeding, or related medical condition), race, color, ancestry, sexual orientation, gender, gender identity, gender expression, national origin, religious creed, age, marital status, physical or mental disability, genetic information, medical condition, military condition, military or veteran status or any other basis prohibited by applicable local, state, or federal laws.
Davis Wright Tremaine provides reasonable accommodations for those who need them to complete the application or recruiting process and for employees who need reasonable accommodations to perform the essential functions of their positions due to a disability or for religious reasons. If you need to request accommodation during the application or recruiting process, please contact email@example.com.