Job Description

This is an excellent opportunity to work for one of the top law firms in the U.S. Davis Wright Tremaine LLP is looking for an experienced Legal Document Specialist to join our team in Los Angeles. 

This position works on a firm-wide team that is responsible for performing high volume, advanced word processing tasks, including typing legal pleadings and documents, using templates, performing mail merges, working with automatic features and form documents, advanced Excel functions and polished PowerPoint presentations using Word, PowerPoint, Excel, Visio, Adobe Acrobat, Workshare Compare, and Intapp Time Entry software. 

Hours for this position are 12:00 p.m. to 8:30 p.m. Monday through Friday.

At Davis Wright Tremaine, you will find challenging assignments, opportunities for professional growth and community involvement, and a culture of inclusion and innovation. 

Your contribution includes:
  •  Performing a high volume of word processing tasks using the following software: Word, PowerPoint, Excel, Visio, Adobe Acrobat or Nuance Power PDF, Workshare Compare, and Intapp Time Entry.  Work may arrive in hard copy, electronic, or digital dictation formats
  • Scanning text documents and format; cleaning up electronically transmitted files and documents
  • Creating and editing documents using templates and formatting for automatic feature applications (table of contents, table of authorities, auto numbering, headings, etc.)
  • Creating and editing book formats, chapters for client desk books, employment manuals, handbooks, benefit plans, etc.
  • Creating and editing timeline charts using tools provided by MS Word or MS Visio
  • Assisting Systems Department with user input regarding new software or software adjustments/ enhancements; assist with troubleshooting certain document issues
  • Helping staff and attorneys with troubleshooting and solving document issues
  • Proofreading all work performed
  • Maintaining a punctual schedule and regular attendance
  • Attending training classes to stay current in appropriate software
  • Working as part of a team of operators located in other offices and remotely throughout the firm
Join us if you have:
  •  5+ years’ experience as a legal word/document processor, including California-specific litigation experience
  • Demonstrated advanced skills using MS Office products that include Word, PowerPoint, Excel, and Visio; as well as Adobe Acrobat
  • Ability to create templates and diagrams, perform mail merges, and create automatic features and form documents
  • High degree of attention to detail
  • Ability to organize assignments, work under pressure and meet deadlines
  • Ability to communicate effectively and professionally with lawyers, clients and staff
  • Ability to work in a service-oriented environment]
  • Excellent software knowledge and document problem-solving skills
  • Excellent command of the English language, with emphasis on vocabulary, grammar, spelling, punctuation skills, and proofreading of the work product
  • Ability to work occasional overtime if needed
Physical Requirements
While performing the duties of this job, the employee is regularly required to use hands to finger, handle, or feel and reach with hands and arms. The employee is frequently required to stand; walk; sit and stoop, kneel, crouch, or crawl. The employee must occasionally lift and/or move up to 10 pounds.  Specific vision abilities required by this job include close vision, color vision, depth perception and ability to adjust focus.

Davis Wright Tremaine LLP believes that embracing diversity and inclusion brings out the best of what each individual has to offer and inspires us to build strong and lasting connections with each other, our clients, and our communities.  

We are committed to creating and cultivating a diverse workforce and inclusive environment where every employee has the right to work in surroundings that are free from all forms of unlawful discrimination.  It is our policy to hire, promote, transfer, terminate, and make all employment-related decisions without regard to an employee’s sex (including pregnancy, childbirth, breastfeeding, or related medical condition), race, color, ancestry, sexual orientation, gender, gender identity, gender expression, national origin, religious creed, age, marital status, physical or mental disability, genetic information, medical condition, military condition, military or veteran status or any other basis prohibited by applicable local, state, or federal laws.

This position description intends to describe the general nature and level of work being performed by individuals assigned to this position.  It is not intended to include all duties and responsibilities.

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Application Instructions

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