Job Description

Description

This is an exciting opportunity to work for one of the top law firms in the U.S.! Davis Wright Tremaine LLP is looking for a Legal Assistant - Real Estate and Land Use to join our team in the Seattle office.  

  

This position will provide and coordinate administrative and clerical support to attorneys and paralegals in the business transaction practices, supporting effective use of their time. This position requires an ability to work independently as well as in a team environment with timekeepers and staff members. Expertise supporting business transactions required. Additional experience mergers and acquisitions practices is a plus. 

  

At Davis Wright Tremaine, you will find challenging assignments, opportunities for professional growth and community involvement, and a culture of inclusion. DWT fosters inclusiveness and authenticity. Regardless of position, everyone here has a voice and the support is unparalleled. 

  

On a typical day you will:  

  • Understand assigned timekeepers’ practice and clients
  • Extensive interaction with clients; acts as intermediary with clients and responds to client requests
  • Manage client billing process, including review and editing of pre-bills
  • Maintain up-to-date forms, including collaboration with other departments on templates
  • Check in regularly with attorney to ensure all aspects of any project are under control. Prompt as needed. Exercise careful judgment about when to ask for guidance
  • Assign appropriate tasks to other departments, and support staff. Follow up on status of all projects to ensure timely completion
  • Communicate clearly with all appropriate team members on project status
  • Set up data rooms for transactions; provide required information to IT for initial set up, organize data room structure, populate data room with required documents, communicate access information to data room participants, update and maintain data room, maintain due diligence/document production checklist in connection with data room documents
  • Identify and organize documents for closings of complex financing or acquisition transactions, prepare initial checklists, research possible forms of documents, manage formatting for uniformity across all documents
  • Assist with transaction closings; monitor and update checklists, organize documents and signature packets for execution, monitor status of documentation and organize final executed documents as received, review documents for completeness, maintain electronic record of final executed documents, organize documents for closing transcripts, produce and transmit closing transcripts, distribute stock certificates
  • Type, proofread, run comparisons, and edit correspondence, memoranda, agreements and other legal and business documents from notes, templates, drafts, or dictated text under time sensitive deadlines 
  • Maintain attorney and client records. Maintain email and electronic records 
  • Open new client and new matter files
  • Schedule and coordinate appointments, meetings and conference calls and maintain calendars
  • Answer, screen, and respond to phone calls
  • Open and route mail, attaching appropriate files and documents
  • Prepare and submit expense reimbursement reports and check requests
  • Make travel arrangements
  • Schedule conference rooms and arrange for food service and audio-visual equipment as needed
  • Assist fellow assistants and additional attorneys as needed
  • Notarize documents. Position may require assistant to become and maintain Washington Notary

  

Join us if you have:

  • 3+ years’ experience as a legal assistant/secretary in a law firm environment is required. Expertise supporting business transactions, mergers and acquisitions practices is required
  • Ability to understand and follow work directions, manage multiple priorities and respond to urgent requests with minimal supervision
  • Ability to take initiative and ownership of projects and follow them through to completion, regardless of who is doing the work
  • Expertise in Microsoft Word and Outlook is essential.  Must also be proficient in Adobe/Nuance/Kofax, DocuSign, Excel and PowerPoint. Experience with Office 2016 and Windows 10 is preferred
  • Excellent keyboarding, grammar, spelling and proofreading skills
  • Excellent communication skills, both verbal and written, with clients, firm members, and other business contacts
  • Exceptional interpersonal and customer service skills, as well as the ability to handle stressful situations in a calm, composed manner
  • Ability to pay close attention to detail and be highly organized and accurate
  • Strong time management skills
  • Ability to work effectively in a team-oriented, service environment
  • A high school diploma or GED certification is required
  • Availability and willingness to work overtime as needed or requested

Who We Are

Davis Wright Tremaine LLP is an AmLaw 100 law firm with 11 offices nationwide. We are relentlessly committed to client service and look for candidates who share that commitment. At DWT, client service means having empathy for each client’s and each lawyer’s work and personal pressures, business objectives, and legal needs; anticipating their needs; and having the capabilities and commitment to deliver what matters most to them. 

What’s in it For You?

DWT offers competitive compensation in addition to ample benefits including but not limited to: 

  • Choice of health and vision insurance plans
  • 2 paid volunteer days for qualifying community service work
  • Dental plan
  • Fertility and adoption benefit
  • Paid sabbatical after 13 years of service
  • Tuition reimbursement
  • Commuter benefits
  • Retirement contribution

  

This job description intends to describe the general nature and level of work being performed by individuals assigned to this position. It is not intended to include all duties and responsibilities. 

  

  

Washington State   

The annualized salary range for this position in Washington is $65,000 to $86,000 ($33.33 - $44.10 hourly). Actual pay will be adjusted based on the candidate’s education, training, experience and other job-related factors permitted by law.  Full time employees may be eligible for a bonus, health insurance with an optional HSA, long term disability, dental insurance, vision care, telemedicine and virtual short term solution based counseling services, life insurance, Healthcare and Dependent Care Flexible Spending Accounts, subsidized backup care and caregiving resources, 401(k), vacation, sick time, 11 paid holidays each year and an employee assistance program.  For full-time employees, the initial vacation benefit is 15 days per year and 11 days of sick leave per year, accrued bi-weekly. Additional voluntary programs include:  voluntary accident insurance, voluntary life, voluntary disability, voluntary long term care, and pet insurance.  Commuter and Transit programs are also available.  

 

Diversity, equity, and inclusion are part of the fabric of Davis Wright Tremaine - central to who we are and what we do. Our vision is to foster a culture where all talented individuals - including those who are from traditionally underrepresented communities in the legal profession - can have, and can see, a path to success.  We embed DEI throughout our law firm with our four-pillar framework: Community, Growth, Education, and Engagement.  We invite you to learn more about our commitment to DEI at https://www.dwt.com/about/diversity-equity-and-inclusion.

Davis Wright Tremaine provides reasonable accommodations for those who need them to complete the application or recruiting process and for employees who need reasonable accommodations to perform the essential functions of their positions due to a disability or for religious reasons. If you need to request accommodation during the application or recruiting process, please email humanresources_confidential@dwt.com.   

  

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Application Instructions

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