Job Description

This is an exciting opportunity to work for one of the top law firms in the U.S.! Davis Wright Tremaine is looking for an Information Technology (IT) Procurement Agent to join our team in Seattle.

This position will support the Information Technology (IT) Procurement Manager with managing all equipment purchases, invoice processing, software license management, management of lease schedules and returns, vendor management, and budget preparation and monitoring. In addition, you may be asked to conduct research on hardware or software needs to make recommendations to the senior management team. 

At Davis Wright Tremaine, you will find challenging assignments, opportunities for professional growth and community involvement, and a culture of inclusion and innovation.

In this role, you will:
  • In partnership with IT Procurement Manager, manage the procurement function and oversee all aspects of purchasing IT hardware, software and services
  • Work with appropriate IT personnel to evaluate end user needs and establish user equipment standards
  • Be responsible for coding and processing invoices for hardware, software and services, handling any discrepancies or questions directly with the vendor
  • Maintain vendor contract files and established contract management system, etc.
  • Assist in preparation of the annual capital and operating budgets. Closely monitor budget and proactively alert directors to budget variances. Research explanations for budget variances
  • Create and maintain budget reports at the direction of the senior management team
  • Negotiate favorable contractual terms and conditions with suppliers for IT hardware, software and service
  • Deliver on cost reduction commitments through the identification, development, and execution of strategic sourcing initiatives
  • Participate in project meetings as needed to identify and manage any procurement needs related to IT initiatives
  • Keep information accessible by documenting purchases, assets, invoices, and contracts
  • Maintain positive relationships with a variety of vendors. Periodically conduct research to ensure that the firm is getting the best price available on its purchases
  • Conduct research and handle other special projects/assignments as requested
  • Demonstrate initiative and a sense of ownership for assigned duties
  • Maintain regular and consistent attendance and punctuality. Adhere to schedule by being timely on breaks, lunches and meetings
Join us if you have:
  • 1+ years’ experience in procurement or equivalent 
  • Demonstrated experience creating and maintaining vendor relationships
  • Experience working with and managing contracts 
  • Knowledge and understanding of the legal requirements involved in specific contracts is required
  • Self-starter mindset with a high sense of urgency
  • Strong teamwork, communication, presentation and interpersonal skills 
  • Strong negotiation skills with emphasis in IT categories 
  • Ability to manage multiple tasks in fast paced environment 
  • Proficiency in the most current versions of Windows and Microsoft Office Suite applications; expert level experience with Excel (for purposes of financial reporting) 
  • Excellent proofreading, grammatical, and spelling abilities 
  • Ability to communicate effectively, both verbally and in writing, with attorneys, staff and outside professional contacts 
  • High degree of organizational skills with close attention to detail, decision-making, follow-up, follow-through, and priority setting skills. Must maintain a high level of confidentiality and demonstrate ability to practice good, sound judgment
  • Ability to complete tasks in a timely manner under general supervision and contribute as a team member 
  • Exceptional customer service skills, with the ability to handle stressful situations in a calm, composed manner 
  • Must be flexible and able to handle multiple assignments as well as adjust to shifting priorities, providing support to several team members simultaneously 
  • Demonstrated interest in and aptitude for learning computer applications preferred
  • Ability to work independently, with minimum supervision
PHYSICAL REQUIREMENTS
While performing the duties of this job, the employee is regularly required to use hands to finger, handle, or feel and reach with hands and arms. The employee is frequently required to sit; stand; walk; and occasionally stoop, kneel, crouch, or crawl. The employee must occasionally lift and/or move up to 10 pounds.  Specific vision abilities required by this job include close vision, color vision, depth perception and ability to adjust focus.

Davis Wright Tremaine LLP believes that embracing diversity and inclusion brings out the best of what each individual has to offer and inspires us to build strong and lasting connections with each other, our clients, and our communities.

We are committed to creating and cultivating a diverse workforce and inclusive environment where every employee has the right to work in surroundings that are free from all forms of unlawful discrimination.  It is our policy to hire, promote, transfer, terminate, and make all employment-related decisions without regard to an employee’s sex (including pregnancy, childbirth, breastfeeding, or related medical condition), race, color, ancestry, sexual orientation, gender, gender identity, gender expression, national origin, religious creed, age, marital status, physical or mental disability, genetic information, medical condition, military condition, military or veteran status or any other basis prohibited by applicable local, state, or federal laws.

This position description intends to describe the general nature and level of work being performed by individuals assigned to this position.  It is not intended to include all duties and responsibilities.


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Application Instructions

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