Job Description

Description

Seeking a can-do, multitasking, problem-solving focused administrative professional to join our premier national law firm.

The Office Services Assistant is responsible for a variety of office support functions; such as, ordering and organizing supplies, processing vendor invoices, producing copy/production work, maintaining common areas (kitchens/breakrooms), performing conference room setups, acting as primary information governance representative for the office and maintaining compliance with the firm’s record retention policies, moving and setting up computer hardware and executing basic troubleshooting under the guidance of Information Technology (IT) management, delivering and/or processing incoming/outgoing USPS and interoffice mail and vendor/courier packages, and providing assistance to the attorneys and legal staff as requested.

We value entrepreneurial self-starters who bring innovative solutions to the table. If you are a hard-working, resourceful individual looking for a mid to entry level role in a national law firm, we want to talk to you.

At Davis Wright Tremaine, you will find challenging assignments, opportunities for professional growth and community involvement, and a culture of inclusion. DWT fosters inclusiveness and authenticity. Regardless of position, everyone here has a voice and the support is unparalleled.

On a typical day you will:

  • Serve as liaison and secondary point of contact for building management and office vendors; submit vendor invoices for payment
  • General facilities maintenance duties; such as, minor furniture repairs or installations, coordination of service for lights that may be out, or special cleaning needs, etc.
  • Prepare offices and workstations for new attorney and staff hires and/or for inter-office moves; includes box delivery and assistance with moving employee’s personal items to new space
  • Maintain the general appearance of the support services department (Office Services workroom), includes ordering and stocking of supplies, organizing workflow product, and cleaning the support services area in a routine manner
  • Daily check of printer stations, kitchens and pantries for cleanliness; restock supply inventory as needed
  • Assist with any needed conference room setups for meetings throughout the workday (includes food/ beverage accommodations; moving tables and chairs; breaking down and cleaning up the rooms following meetings)
  • Assist with copy/production work requests in the Office Services main-workroom
  • Assist with planning and execution of office projects and programs, including IT rollouts; assist with determining and documenting the support impacts of new technology and planned software upgrades as requested; work non-business hours for application upgrades as necessary;
  • Provide technical advice/support, troubleshooting assistance, and problem resolution for PCs (both laptops and desktops), printers, applications, smartphones, telephones, remote access, and document transfers
  • Maintain knowledge of hardware and software supported and how various departments, practice groups, and teams utilize them to support business processes
  • Serve as the primary Information Governance and Records custodian for the Anchorage office; create hard copy files as needed, request files from off-site storage, and maintain the firm’s record retention policy under the guidance of the Information Governance department
  • Sort and distribute incoming and interoffice mail; includes inbound express and courier materials and processing outbound express and overnight courier materials
  • Maintain a punctual schedule and regular attendance
  • Other administrative and support responsibilities as requested

Join us if you have:

  • Excellent interpersonal skills; dependable team player; well organized; self-starter; strong attention to detail and quality control; must possess good judgment and decision making skills
  • The ability to learn and manage multiple projects simultaneously, and work under deadline pressures with minimal supervision; includes taking ownership of a problem associated with an assigned task and/or on behalf of the team when a business crisis occurs
  • The ability to handle stressful situations in a calm, composed manner
  • Strong computer skills with a knowledge of Microsoft Outlook, Word and Excel is required
  • A Demonstrated ability to quickly learn and support new technologies
  • Proficiency in using computer and standard office applications; such as, fax machines, copiers, scanners and phones; understanding of large networked environments (both LAN and WAN) a plus
  • An ability to identify and respond to customer/client issues/problems in a timely manner, and seeks feedback/follow-up as appropriate
  • An ability to communicate clearly, effectively and professionally with lawyers, clients, staff, vendors, and other business contacts; both verbal and written format
  • Dress appropriately for physical work, while maintaining a professional demeanor and neat appearance
  • Able to read and write English proficiently
  • May be required to change work shift temporarily to accommodate special coverage needs - come in early or work later when needed

2+ years related work experience in professional services setting is helpful, but we are open to candidates from non-traditional backgrounds who have transferable skills to succeed. GED/High School Diploma required; advanced education preferred

Who We Are

Davis Wright Tremaine LLP is an AmLaw 100 law firm with eight offices nationwide. We are relentlessly committed to client service and look for candidates who share that commitment. At DWT, client service means having empathy for each client’s and each lawyer’s work and personal pressures, business objectives, and legal needs; anticipating their needs; and having the capabilities and commitment to deliver what matters most to them.

What’s in it For You?

DWT offers competitive compensation in addition to ample benefits including but not limited to:

  • Choice of health and vision insurance plans
  • 2 paid volunteer days for qualifying community service work
  • Dental plan
  • Fertility and adoption benefit
  • Paid sabbatical after 13 years of service
  • Tuition reimbursement
  • Commuter benefits
  • Retirement contribution

Physical Requirements

While performing the duties of this job, the employee is regularly required to feel and reach with hands and arms and frequently required to sit, stand, walk and occasionally stoop, kneel, crouch, or crawl. The employee must occasionally lift and/or move up to 50 pounds and utilize a hand truck and flatbed cart. Specific vision abilities required by this job include close vision, color vision, depth perception and ability to adjust focus. Reasonable accommodations may be made to enable qualified individuals with disabilities to perform essential job functions.

This job description intends to describe the general nature and level of work being performed by individuals assigned to this position. It is not intended to include all duties and responsibilities.

Davis Wright Tremaine LLP believes that embracing diversity and inclusion brings out the best of what each individual has to offer and inspires us to build strong and lasting connections with each other, our clients, and our communities. We are committed to promoting a diverse workforce and inclusive environment where every employee has the right to work in surroundings that are free from all forms of unlawful discrimination. It is our policy to hire, promote, transfer, terminate, and make all employment-related decisions without regard to an employee’s sex (including pregnancy, childbirth, breastfeeding, or related medical condition), race, color, ancestry, sexual orientation, gender, gender identity, gender expression, national origin, religious creed, age, marital status, physical or mental disability, genetic information, medical condition, military condition, military or veteran status or any other basis prohibited by applicable local, state, or federal laws.

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Application Instructions

Please click on the link below to apply for this position. A new window will open and direct you to apply at our corporate careers page. We look forward to hearing from you!

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